You must have been encountered a scenario where you need to migrate a shared mailbox to office 365. There are a lot of users who feel the same need but find it difficult to get the work done due to its technicality.
Not many people are habitual of such situations and need proper guidance.
This article will make you a pro and then even you can guide users regarding the same operation.
A quick solution to the user query
User- I am unable to migrate shared mailbox to Office 365, How can I do this as I’m not from a technical background? Is there any fast and reliable method?
Solution- There is a crystal clear solution for your issue, To perform fast migration, consider Office 365 Migration Tool.
This software simply transfers your shared mailbox and will provide you with several extra features to make your experience much better than other conventional methods.
Step-1 Run the software and select source & destination platform.
Step-2 Enter your office 365 admin credentials and validate them
Step-3 For bulk migration of shared mailboxes, create a user mapping
Step-4 Click on “Start Migration”
Let’s have a look at the manual method for our query to understand if it is possible and what are its limitations.
The conventional method is free but devastating. No business wants to risk their data to save a little money.
Export data to O365 in PST format
This is the simplest method to add our mailbox to Office 365 by exporting its PST files, this method works well for a few users with a small amount of data but not for all.
It has some limitations like exporting files in PST format demands to convert your files in PST format and that is difficult in itself for some users.
Secondly, PST files are delicate, can easily get corrupted & resulting in complicating the process even more.
Manual Method – Limitations
It is but it will be very tough for a novice user to perform such a task manually
That is why below are some limitations of the manual method.
Time-consuming:
The manual method has limitations, it lacks the feature of bulk migration, resulting in consuming more time and decreasing efficiency.
As we say time is money for business, nobody wants to compromise with efficiency just to use a complicated method.
Risk of data loss:
In the process of exporting PST format files to O365, there are chances that your data will get corrupted as PST files are sensitive.
If you can not migrate the shared mailbox to Office 365 and want to try the manual method, just keep in mind that there is some risk involved.
Complex task:
If you are not a pro in technicalities and want to opt for the manual method
It will be frustrating because of the involvement of a high level of technicalities that an average user might not be aware of.
The manual method demands PowerShell scripts that a novice user can not perform.
Two operations instead of one:
If you are saving your mailboxes in PST and then exporting them into Office 365, it will be a lengthy process.
You’ll end up doing two operations i.e, backup of mailboxes and exporting of files in O365 while we should perform just one direct task of migration.
This leads to unnecessary tasks to keep in mind & there are chances users may get confused at any point and mess up anywhere in the middle of the task.
There are some professional tools, designed especially for migration. All tools are not up to the mark to perform such tricky tasks.
If you have a concern regarding security then don’t worry, this tool maintains the user’s privacy and does not save their credential on their servers.
When it comes to characteristics, this software provides plenty of useful and time-saving features to the user which directly increases the efficiency of the business.
Features like Bulk data migration, transferring of data from a specific time period, enabling to move archive folders, etc.
The best method to move shared mailbox to office 365
Now we are going to see how the best solution works, with all steps, included. This method will clear all your doubts and let you perform the task with ease.
Just simply download the above mentioned Office 365 mailbox migration tool, and after activating the license just follow these steps:
Step-1 In the first step, launch the migration software and then select the source platform and the destination platform.
Step-2 Now you have to select the categories which you want to migrate like email, calendars, documents, etc & can apply a filter for date specification.
Step-3 Enter the admin credentials for Office 365 for both source and destination platforms. Also, validate the necessary permissions.
Step-4 If you want to migrate bulk data of many users, create user mapping.
Step-5 Validate the permissions one more time and then simply click on the Start Migration button.
Conclusion
In this article, we precisely focused on the best solution for user queries to migrate a shared mailbox to office 365.
Also, we are done with the reasons that why the manual method is not reliable, why should we turn towards the modern solution.
If you want to migrate data through manual ways, you are now aware of its complexities & risks.
The modern method is the most reliable solution for this operation and will not cause any error in between the migration process.
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Also read: How to love bulk files from Google Drive to OneDrive