Looking for a solution to remove duplicate emails from OST file? If yes, you are now on the right page. Here, we will discuss the most efficient and fast way to remove duplicate items from OST file in Outlook.
Microsoft Outlook provides two protocols POP3 or IMAP for configuring our email accounts. If your account is configured via the POP3 protocol, Outlook will create a PST file in your Outlook. If duplicate items appear, such as emails, appointments, contacts, tasks, notes, journals, etc. in Outlook PST file, you can delete it easily.
However, if your account is configured with an IMAP or Exchange server, Outlook creates an OST file, which is an offline storage table. If you find duplicates in Outlook mailbox, it is difficult to remove duplicates from OST file in Outlook.
Therefore, in the following sections, we will discuss the causes of duplicate items, their consequences, and the process of removing duplicate items from the Outlook OST file.
Duplicate emails are one of the main reasons why Outlook application is slow. Duplicate emails usually show up with PST files, but some users reported that they have found duplicate emails in their OST files. However, it is very difficult to remove duplicate emails from the OST file. Also, Outlook doesn’t provide a solution for this.
So, if you are looking for a solution to remove duplicate emails from Outlook OST file. Then your search ends here. In this article, we will give you a step by step guide that will surely help you to deal with such problems.
Cause of Duplicate Email in OST file
Before moving on to the solution, let’s understand the common causes of duplicate email items in Outlook OST:
- Incorrect rule configuration
- Short time interval when sending and receiving messages
- Failed to set up account
- Incorrect email settings
- Technical problem
Why is It Important to Remove Duplicate Emails from OST File?
- Microsoft Outlook is a widely used email application, so it’s important to remove duplicates for them to work. However, duplicate emails can seriously affect your performance.
- Duplicate emails in Outlook can affect inbox productivity and sometimes cause errors.
- When searching for a specific item, the size of the OST is large due to the duplication of the email, so the search takes longer.
- Duplication of Outlook email makes the file too large resulting in corruption of the OST.
- Duplicate emails can be a big deal for users who have to manage large numbers of emails on a daily basis and reply to every email.
Altermatic Solution to Remove Duplicate from Outlook OST File
It is very important to remove duplicate emails from the Outlook OST file. Usually, you can remove duplicate emails from a PST file using the Outlook cleanup utility. But in case of OST file, it is invalid. Therefore, in such problematic situations, users should resort to automated solutions. SysTools Outlook Duplicate Remover Software. This is a unique powerful utility that can easily remove duplicate emails from Outlook OST files. Apart from email, this software can also delete duplicate contacts, notes, tasks, journals, and more. This is the best option to delete duplicate emails via email field. So if you are looking for the safest solution, it doesn’t make any changes to your original files and remains intact.
Remove Duplicate Emails from OST File – How it Works
- Download and run the software
- Now launch the software and click on Add File or Add Folder option to add OST file
- After that, select the first radio button to delete the duplicates in the Within folder separately from the rest of the PST files, or select the second radio button to the duplicates in the Across folder. Then click the Next button
- Choose a category to delete duplicate emails, contacts, calendars, journals, tasks and notes
- After adding the OST file, you will be able to see all the folders it contains. Here you can easily select and deselect folders
- Click the Remove Duplicates button
Benefits of this Software
- Option to delete password protected Outlook PST / OST / BAK files
- Tool to split Outlook mailbox size according to the size you choose
- All versions of Windows and all versions of Outlook are supported, including Outlook 2019
- Ability to maintain folder hierarchy and partner relationship properties during this process.
Conclusion
Minor problems in Outlook can seriously affect Microsoft Outlook workflow. Therefore, it becomes a serious problem when users get duplicate emails in Outlook OST file. Therefore, in order to maintain the continuity of daily email work, it is very important to properly handle the duplicate email problem. So, in this blog, we cover the best and safest way to remove duplicates from Outlook OST file.
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