How to Download Gmail Emails to Computer Without Losing Data

If you want to download Gmail emails to computer as a backup, you are doing the right thing. It is very important to have your data saved locally in case any disaster happens. Everybody has one or the other thing that is important in their emails. Most of the people use Gmail for their work and such emails are crucial for businesses. You cannot afford losing these mails for various reasons:

1. There may be situations where you delete unwanted emails but the important emails are accidentally deleted along.
2. Sometimes hackers also try to find your account’s weaknesses leading to the corruption of your emails.
3. The files may get corrupted due to some virus.
4. You might lose messages along with the attachments.

These are a few reasons why you should save emails from Gmail to computer. Now, you must be wondering how these emails can be saved. There are solutions for saving emails in an effective manner. Let’s find which solutions these are.

Solutions to Download Gmail Emails to Computer

The solutions for downloading your emails from Gmail to your computer or local device are as follows:

1. Using Third-Party Tool
2. Manual method to save emails

Both the solutions work well and are useful for you. But there are a few limitations of the manual method that we will be mentioning later in the blog. Without wasting any time, let’s get right into the first method.

Using Third-Party Tool to Save Emails from Gmail to Computer

Here, we have brought you a solution which can quickly download all your emails in bulk and is easy to use. Mac Gmail Backup software is a professional tool which will help you do to download Gmail emails to computer without any hindrances. This tool allows you to export your emails in various file formats such as PST, EML, MSG, EMLX, MBOX, etc. There are a few features that the tool provides. Let’s move forward and have a look at these features.

Features of the Tool to Save Emails from Gmail to Computer

• The tool saves emails on Mac OS X
• You can download emails along with attachments
• The folder structure and email integrity is maintained while exporting
• Use the Date-filter to export selective emails
• There is an option to pause or resume the process as needed
• You can also delete the emails after downloading to regain space

Steps to Save Emails from Gmail to Computer

1. First of all, download the tool and enter the credentials for your Gmail account. Hit the “Login”.
2. After that, choose the file format as “EML”. Click on the “Browse” button to save the resultant file at and hit “Choose”.

Note: You can also choose the other file formats as mentioned. We are showing for EML.

3. Click on the “Apply filters” button and apply the given filters to download Gmail emails to computer as you require.
4. Choose the “Delete after Download” button if you want to delete the emails after exporting.
5. Hit the “Start” button to start the process.

Manual Method to Save Emails from Gmail to Computer

Follow the steps given below to download the emails to your computer:

1. First of all, you have to go to “Google Takeout” and log in to your “Gmail Account”.
2. Once you’ve signed in, you’ll find a “Data & Personalization option, click on it.
3. You’ll be redirected to a page, if you keep scrolling, you’ll find “Download, delete or make a plan for your data” option.
4. There you have to click on the “Download your data” option.
5. Then, you’ll see select data to include option where you have to click “Deselect all”.
6. Now you can choose to download Gmail emails to computer as per your requirement.
7. After that, click next step.
8. Here, you can choose the delivery method and file type & size.
9. When you have done that, click on create export.
10. This export might take a few minutes, hours, or days to export your files depending upon the speed of your internet and the size of the files.

Limitations of Manually Saving Emails from Gmail to Computer

1. This method takes a lot of time to complete which everybody doesn’t find suitable.
2. The files are downloaded in PST format which are further converted to MBOX.
3. It is a very lengthy and risky process as the files may get deleted or damaged.
4. Not a suitable method for saving emails in bulk.
5. It is not possible to download Gmail emails to computer in MSG, EML, or PDF format.

In Short

Taking a backup of Gmail emails is a crucial task which is why there should be no risk to the data. You can use the manual method to do so if you do not wish to download emails from Gmail to computer in bulk. If there are more than 10-20 emails, it is suggested that you use the third-party tool. The tool can easily export your emails in bulk with no changes made to the data and keeps the email integrity and folders’ structure same. Transfer selective emails if required using the filter option.

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