Migrating your Gmail messages into MS Outlook is relatively easy, for both desktop Outlook application and Outlook.com email service. But, due to lack of knowledge, most Gmail afraid to migrate Gmail emails to Outlook accounts. Therefore, in this tutorial guide, we will explain the simplest solution for email migration from Gmail to Outlook.
The migration is divided into two parts – exporting existing Gmail emails into MS Outlook and setting up email forwarding for future emails to your Outlook account.
Why Gmail to Outlook Migration Is Required?
Currently, Google doesn’t provide an Offline reading facility in Gmail, due to which Gmail users is unable to access their emails and other data in the unavailability of internet connection. Additionally, the email size is increasing but the available storage space in Gmail is still 15 GB and it is causing storage space issues. Whereas, MS Outlook is a desktop-based application that stores all the data offline on your computer and the storage space can be increased anytime by the user itself.
There are many more reasons (organizational/personal) due to which the user prefers to migrate emails from Gmail to Outlook.
Steps to Migrate Gmail Emails to Outlook
Though many technical experts suggest the Outlook IMAP configuration method for accessing Gmail emails in MS Outlook, it’s not an efficient solution.
The safest way is to migrate Gmail emails to Outlook is by exporting your Gmail account data and import it into MS Outlook and then use email forwarding for getting new emails. So let’s see the working steps one-by-one:
Export Gmail Emails To Outlook Supported PST Format
Although there is a default application provided by Google name as Google takeout to export Gmail emails, this only exports emails in MBOX format. For getting emails in PST format, the only option is to take the help of an automated Gmail Migration tool.
The automated tool can export complete Gmail data such as email, contacts, calendars into Outlook PST format. The exported PST file maintains all the email attributes and attachments intact. The automated tool also provides category, folder, and date-range filter so that the user can select the data to migrate from Gmail to Outlook.
Steps to migrate Gmail emails to Outlook application are
1. First download the migration utility from the official website.
2. Now, log-in to your Gmail account by entering your email id and password.
3. Then, select the category of items to migrate from the Gmail account
4. Choose the email-format as Outlook PST and browse the destination location to save data.
5. Click on Apply Filter option for selective data migration and set the date-range filter.
6. Finally, hit the Start button to begin the migration.
Once, you receive the exported PST file from your Gmail account, now you can manually import it into your MS Outlook application.
Steps to Import Gmail messages into MS Outlook
1. Login into your Outlook application, if you don’t have then you can create one using the Sign-in option.
2. Once the Outlook account is configured, Tap on the File tab and go to Open & Export menu.
3. From the Open and Export menu, choose the “Import/Export” option
4. From the Import/Export wizard, choose the “import from a program or file” option from the list.
5. From next tab, choose the “Outlook data file (.pst)” option for importing.
6. Browse the location of the storage PST file which is exported from the Gmail account.
7. Choose the Outlook account where you wish to import the Gmail messages.
8. Finally, click on the “Finish” button to start migrating Gmail emails to Outlook.
Once the migration is finish, Outlook will provide a pop-up with a notification about the completion of the process. You can close and re-open the Outlook app to validate the migrated data.
Now you are done with the migration task, the next thing to do is, forwarding the emails that are arriving into your Gmail account.
Steps to perform email forwarding from Gmail to Outlook.com account
1. Open your Gmail account and click on the Gear icon and select the Settings option
2. In the Settings menu, go to Forwarding and POP/IMAP tab
3. Click on “Add a Forwarding address” and enter your Outlook.com account id >> Next.
4. Authenticate for confirmation of forwarding address and then click on Proceed.
5. Confirm your forwarding address is correct, then click Proceed.
6. Click on the confirmation link or copy the verification code and paste in Gmail forwarding settings.
And you’re done! You are now all set to leave your Gmail account and keeping on accessing your Outlook account. All the data from your Gmail account can be found in the folder where you imported the PST file.
Final Words
This article is a step-by-step tutorial for tips and tricks to migrate Gmail emails to Outlook without the synchronization method. The aforementioned methods are quite safe and easy to handle. Users can perform the above migration steps without any hassle.