Plot: Answered here is the query: Why do you need to backup Office 365? This article consists of the methods to backup your data and the reasons for which you should do so. Let’s get going to the details!
Microsoft Office 365 has helped organizations and individuals in taking their work to the next level.
It doesn’t let any unauthorized person access others’ files and immediately stops security threats if any.
However, the robust security measures provided by Microsoft are not enough.
Why is backup important?
- Any power outage or internet disruption because of hardware or software failure can cause loss of data. Thus, first answer to “Why do you need to backup Office 365”.
- Employers delete the data of ex-employees to save money on licenses. Deleting an account leads to the removal of all data from it.
- Office 365 allows you to recover the deleted items, but its capabilities of the recovery tools are limited.
- Recovery of data after soft deletion is tedious and permanent deletion is impossible.
Office 365 cannot protect the data from all kinds of security threats-ransomware, malicious applications, account hijacking, and data theft.
According to Microsoft’s Office 365 Shared Responsibility Model maintaining service and data availability is a joint effort of both Microsoft and the businesses.
While Microsoft handles the cloud infrastructure services availability, businesses are accountable for protecting their data.
Responsibility of Microsoft Office 365:
- Protection against loss of service due to hardware failure or natural disaster
- Short-term protection against user and admin error (Recycle Bin, soft delete)
Responsibility of Businesses:
- Accidental deletion
- Hackers, ransomware, and other malware
- Malicious insiders
- Departing employees
Also, the service agreement is another answer for “why do you need to backup Office 365?”
Service Agreement of Microsoft-
“We strive to keep the Services up and running; however, all online services suffer occasional disruptions and outages, and Microsoft is not liable for any disruption or loss you may suffer as a result. In the event of an outage, you may not be able to retrieve Your Content or Data that you’ve stored. We recommend that you regularly backup Your Content and Data that you store on the Services or store using Third-Party Apps and Services.”
Owing to these facts, it becomes essential to create a backup of the data.
How to Fulfill Why Do You Need to Backup Office 365 Requirements?
Since there are no manual backup solutions, proceeding with a smart solution is the correct approach.
Office 365 Mailbox Backup Tool is a utility used by professionals because every business can trust this tool with their personal information.
Features of the tool-
- The tool saves data (emails, calendar, contacts and documents)from several Office 365 accounts in one shot.
- The Cross-User storage feature allows users to save data of any employee into another account if he leaves.
- Keeps the meta properties and data integrity intact after backup to fulfill both the requirements of users i.e. answering Why do you need to backup Office 365 & data maintenance.
- Using the Date-filter option, users can download only the data which is within the required time range.
- ‘Pause and Resume’ allows the user to pause the process if there is any electricity or internet problem and resume it later.
- The tool can be installed on physical or virtual Windows-based machines.
Understanding the Procedure Stepwise
1: Activate the tool by clicking on the Activate button on the bottom left corner of the window.
2: Click on the Setup tab to select the Source & Destination for answering why do you need to backup Office 365.
3: Under the Workload Selection, select the Categories that you want to create a backup of and apply filters.
4: Enter the Office 365 credentials and then click on Next.
5: Now, browse the destination where the file will be saved and click on next.
6: Add users from the source account that need to be processed.
7: Click on Validate to confirm the accounts and then click on the OK button.
8: Next, click on the Start Backup button to initiate the backup process.
Also Read: Import Outlook for Mac OLM File into Outlook for Windows
Concluding Words
“Why do you need to backup Office 365?” is a query asked by a number of users who are dicey about creating a backup. Even after a robust infrastructure, Microsoft Office 365 does not provide full guarantee of the user’s data.
Thus it is important to create a backup and save it in your local system to avoid any mishaps in the future.