Best Ways to Export G Suite Mailbox to PST

This article explains the methods to export G Suite mailbox to PST for Outlook 2019, 2016, 2013, 2010, 2007 & 2003.

G Suite has always been a great platform for setting up email accounts with your domain. It also allows you to use any special features that other email platforms cannot provide. Especially the access to Google Drive, Google Sheets, Docs, and other Google applications is worth it. However, after Microsoft launched Outlook 2019, many organizations are planning to use Outlook for their email operations.

G Suite is cheaper and has flexible subscription plans, making it an ideal platform for small businesses and start-ups. However, as the organization began to develop, it preferred to use applications like MS Outlook that was easy to use, affordable, and flexible.

Extracting data from G Suite and migrating it to PST is not easy. While it’s possible to export a single IMAP mailbox to MBOX format, it’s not worth it if you need to export multiple G Suite mailboxes to Outlook.

Here, we will discuss how to export G Suite mailboxes to PST using manual methods and automated solutions designed for it.

Techniques to Export G Suite Mailbox to PST

There are two methods to export G Suite to PST. One is to configure the G Suite email account in Outlook and export the mailbox in PST format. The second one is to use a trusted and proven software utility to directly convert G Suite mailbox to PST.

Both of these methods are explained below.

Technique 1: Configure G Suite in Outlook & Export to PST

Set up G Suite email in Outlook to export PST file

1. First, enable 2-Step Verification for Google Apps and generate a password that will connect to Outlook.
2. Click on the File menu and select Add Account from the dropdown list.
3. Now, enter the details in the “Auto Account Settings” page, such as name, email ID, password.
4. Next, click Next and then click Finish.
5. In this way, MS Outlook has been configured with Google Mail and the email is evident in Outlook.
6. Now, select File >> Open and Export >> Import / Export to open the new window.
7. Select the Export to a file option and click Next.
8. Select the PST file as the file type and click “Next“.
9. Now select the Google account you want to export.
10. Make sure the “Include subfolders” checkbox is checked.
11. Navigate to the desired location where the output PST file will be saved and click “Finish“.

Technique 2: Proven Utility to Convert G Suite Mailbox Items

It is clear that the manual method is lengthy and time-consuming. Not only do you need to configure the account in Outlook, but it is also only feasible for exporting emails from one or two G Suite accounts to PST. As the setup and export of multiple accounts is not a practical solution.

Hence, users and G Suite admin search for other methods to export G Suite mailbox to PST. Fortunately, you can use the G Suite Backup tool and find the best method to extract G Suite mailboxes. It comprises of a professional “Google Apps Backup Software” that easily exports G Suite mailbox items into PST, MBOX, EML, and MSG.

You can download the free demo version of the software and transfer some items for free. It is an excellent way to analyze software working.

Anyhow, if you choose to opt for this utility, the steps are as follows:

1. Launch the utility and click Backup
2. Choose between ‘Single User’ and ‘Domain Users’.
3. Enter the details as required depending on your previous selection.
4. Choose PST format and select the data items that you want to export: Emails, contacts, calendars.
5. Browse the path to save the file and click Start to start the export process.

The complete working of the software is given in this short video:

Final Words

It is not a difficult task to export G Suite mailbox to PST if you have the right tools. The main problem is deciding on a method that suits your requirements. In the context of this article, if you want to export a single G Suite account to PST, the manual method is more than enough to handle that. However, for multiple accounts, using the professional tool is the way to go. So, decide on your requirements and then choose a method to export G Suite to PST for Outlook 2019, 2016, 2013, 2010, 2007, and 2003.