“How Can I Clean Up My Outlook Mailbox?” One of the most popular questions from Outlook users is. Basically, if you’re using Outlook, you’ll hit your mailbox storage limit after a while. But with a lack of knowledge, you don’t know how and where to start cleaning your inbox? So this post is definitely for users like you.
Microsoft Outlook generally does not offer a single method to clean up your Outlook mailbox. So, after considering the limitations of Microsoft Outlook, we will discuss various ways to clean your mailbox easily and efficiently.
In addition, cleaning up your inbox also has technical benefits, such as faster loading times for a clean inbox, less cluttered search results, and increased productivity.
Now that you understand why you need to clean out your inbox, let’s see how you can clean up the space.
Manual Techniques – How Can I Clean Up My Outlook Mailbox
This section describes some manual tips and tricks that can easily solve the above query. But before you start the cleaning process, you first need to know how full your inbox is. So, follow the steps above to know the total size of your Outlook mailbox.
- Outlook 2010 2013 2016
- First, open the file menu
- Go to About section >> Button Cleaning Tool
- Select Mailbox Cleanup.
in Outlook 2019
- Open file options
- Go to Info >> Tools section
To clean your Outlook mailbox after knowing your mailbox file size, you can understand the folder size and how to start the mailbox cleaning process.
Tip #1 Manage Sent Items
When you email someone, save a copy of the message in the Sent folder. So if you have old messages that you no longer need to refer to, select all of them and delete them to free up your inbox size.
Note: Microsoft Outlook also offers an archive service that allows you to save old messages.
Tip #2: Delete Junk Email to Clean Outlook Mailbox
If you want to clean up your mailbox space, always delete the mailboxes in your spam folder. So, to delete items from the Junk Email folder, simply select the Junk Email Folder option, then right click and select Empty Folder.
Tip #3 Empty the Deleted Items folder
In Outlook, everything you delete ends up in the Deleted Items folder. If you don’t regularly delete items from the Deleted folder, it will take up space in your mailbox. Always remember to delete the deleted items folder, the emptying process is the same as the trash folder.
Tip #4 How Can I Clean Up My Outlook Mailbox Using Outlook Attachment Extractor?
Email attachments are one of the main factors that take up most of the space in your mailbox. So to keep your inbox tidy, start organizing your attachments by saving them to a local folder on your computer instead of Outlook. If you have saved a lot of attachments in Outlook and are having trouble saving them, you can try the Outlook Attachment Extractor Tool.
Combining powerful features with a simple user interface, this tool helps both technical and non-technical users to clean Outlook mailboxes and save various Outlook attachments to their system or local folders. Also, this software supports Outlook PST, OST, MSG and BAK files.
How to Clean My Outlook Mailbox – Step by Step Guide
- Download and Install the Application
- This tool will automatically upload the PST or OST file from the default folder and you will see it in the software panel
- There are four options for folder hierarchy filters in the software
- Now, to save the extracted attachment, select the destination, then press the “Change” button and select the appropriate location
- Check the box under “Select item type” to remove multiple attachments from emails, contacts, calendars, and tasks
- If you want to remove attachments from a date range, you can select a date filter. This option allows you to enter multiple date numbers
- When all settings are done, click “Extract” button to start extracting email attachments from Outlook PST
Conclusion
As we said earlier, How can I clean up my Outlook mailbox? is one of the most frequently searched and asked queries by Outlook users. Since in some cases a large mailbox can affect your Outlook applications and data in various ways, you may experience data corruption or program crash issues which will definitely affect your workflow. Therefore, it is very important to clean your mailbox from time to time to increase the productivity of your workflow or application. So, in this article, we’ve covered some tips that are sure to help you free up space in your webmail.
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