Summary: Do you want to combine Outlook data files for better management? This blog describes the solution to combine PST files into a single file using a manual and automated method. Here is a step by step guide on how to merge Outlook PST files without duplicates.
Combining multiple PST files into one is necessary for the users to manage their large number of PST files. If you are among those users who also want to manage PST files and searching for a way to combine Outlook data files. Then this blog is all about your request. Here you will get to know the methods that helps you to combine PST files into one.
MS Outlook is the top-rated and most used email client all over the world. Users creates multiple email accounts in Outlook for storing emails and other items. But when it comes to managing these multiple accounts PSTs, user face many difficulties such as hanging, opening, sharing, importing, etc. To fix all these issues, the possible solution is a single PST file. Before going to the solution, first let’s know the importance of merging PST files into a single file.
Why Combining Multiple PST Files into One is Important?
- Single PST file is easy to open, view and share with someone
- Users can easily manage PST files of multiple accounts in one
- It is easy to migrate from Outlook to other email client with single PST
- To secure and prevent data from deletion and corruption, it is necessary to merge PST files
- Single PST file can be easily import into Outlook application
Methods to Combine Outlook Data Files
There are two methods that can be used to merge Outlook PST files which is manual and automated like Outlook PST Merge Tool. In the next section, we will discuss both the methods step by step. In the end, you can choose any of the method that is easy and meets your needs. So let’s start.
Method 1: Combine PST Files Manually
The manual method is not direct; it has two step process. Follow the below instructions to perform this task:
Step 1: Create New Outlook PST
- Open Outlook and click on Home Tab
- Click New Items >> More Items >> Outlook Data File
- Select location to save the new PST file and click OK.
Step 2: Import PST to New PST File
- In Outlook go to the File tab
- Click Open & Export and select Import/Export option.
- Click on Import from another program or file and click Next.
- Select Outlook Data File (.pst) and hit Next.
- Browse for a PST file you want to import.
- Choose required option like do not import duplicates.
- Select folders to merge and also include sub folders
- Click on Finish button.
Limitations of Manual Approach
Manually, you need to repeat step 2 for combining multiple PST files into one. Because Outlook supports to import only a single PST file in a single attempt. Moreover, it is quite lengthy and complicated for any novice. There is a chances that you can lose your data if you execute any wrong step.
Method 2: Combine Outlook Data Files Automatically
You can use the PST File merge tool that allows you to combine PST files into one file. This is a professional solution that helps every user to easily combine two or more PST files without any technical knowledge. It supports to merge Outlook emails, contacts, calendars, tasks, notes, etc. The software also has option to remove duplicate items while merging multiple Outlook PST files into one. Using this utility, it is easy to merge large PST files without any file size limitations.
Steps for Combining Multiple PST Files into One are as follows;
Step 1. Run the software and add PST files.
Step 2. Select option whether you want to merge or join
Step 3. Select folders and choose merge in New PST, Existing PST or Outlook Profile
Step 4. Choose mailbox items which you want to combine.
Step 5. Hit the Next button to combine Outlook data files.
Features Provided by PST Data Merger Tool
- Easy to use by any non-technical user
- Remove duplicates while merging
- No 2 GB file size limitations at all
- Supports PSTs of Outlook versions
- Works with Windows 10 and other versions
- Merge PST files without Outlook using New PST option
- Option to split large sized PST file
- Combine PST files without deleted items and junk folder
Conclusion
For managing large number of Outlook data files, combining multiple PST files into is the best option. Here we have discussed the two methods that helps you to combine Outlook data files. Manual method is quite tricky if you have several PSTs. To overcome this issue, we also discussed professional method that is capable to combine unlimited PST files without duplicates and data loss.