Techmelife | “Hi there!! I need to save my Outlook emails to a hard drive to make a backup of my Outlook email folders. But I don’t know where Outlook saves all emails. So, if you know how to copy Outlook emails to local drive. Please let me know.”
If you are also looking for a solution to copy Outlook emails to folder. Then, there is no need to worry because, in this blog, we will discuss the methods to export Outlook emails to local drive with a step-by-step guide.
Method 1: Save Outlook Emails to Hard Drive Automatically
Whether you are using any email client it is necessary to backup emails after fixed time intervals to avoid issues such as data loss. So, in order to save Outlook emails to hard drive automatically, the best solution is by using a third-party tool such as Outlook.com Backup Tool. This tool is the best tool used by many users and organizations to copy Outlook emails to local drive. Moreover, this tool provides many other features such as split PST file in case your PST file size is very large, then you can split PST file. Moreover, this tool gives you multiple file formats to save Outlook emails locally. Now, to export Outlook emails to the hard drive, follow the steps mentioned below:
Steps to Copy Outlook Emails to Folder
Step 1: Download and Run the backup Outlook email tool on your computer.
Step 2: Select Folders to Export as per need.
Step 3: Select the Export type as PST/MSG/EML according to you.
Step 4: Click on the Browse button and select the desired folder where to copy Outlook emails.
Step 5: Finally, click on the Start button to export emails to a local drive.
Method 2: Manual Method to Copy Outlook Emails to Local drive
If you want to save Outlook emails locally, here’s the manual method to export Outlook emails to computers using Outlook Import/Export wizard. Then, this method allows you to backup all emails from Outlook to a local drive. But this method only works if Outlook is accessible and connected to Exchange Server. If Outlook is inaccessible, you cannot use this method to copy Outlook emails to a local drive.
1. Open MS Outlook and Click on the File tab
2. Now, go to Open & Export >> Import/Export
3. Here, choose the Export to File option and click on the Next
4. Select the Outlook Data File (.pst) option and click Next
5. Next, select the mailbox you want to copy
6. Finally, browse the destination where you want to export and click on Next >> Finish.
Now, you successfully copy Outlook emails to folder effectively, but this method is very complex and sometimes it causes data loss issues as reported by many users. So, we recommend using a third-party tool such as Outlook backup tool to effectively save Outlook emails to a hard drive. Moreover, automated solutions provide more additional features to export Outlook emails to the local drive.
Additional Features Offered by Mailbakup Outlook Backup Tool
- Effectively copy Outlook emails, tasks, calendars, contacts to a local drive
- Save Outlook email folders in multiple file formats: PST/EML/MSG
- Give the option to Split PST file into the various size range
- Option to Export selective emails of a specific date
- Maintain Folder Hierarchy after backup all emails folders from Outlook
Conclusion
The outlook is used by many users and organizations for composing and receiving emails. And, to avoid issues such as data loss, account hack, etc. backup of Outlook email folders is necessary. So, in order to backup or copy Outlook emails to local drive, in this blog, we have discussed manual as well automated solution. As the manual method does not work sometimes and also a very time-consuming method. So, we recommend using an automated solution to export Outlook emails to a local drive.
Learn More: How to Import Google Contacts to Outlook?