How to Effortlessly Delete Gmail Emails In Bulk

Gmail is a well-known client application that is extensively used for personal and corporate use. Where ever you go either school, college, hospitals, malls, shopping complex, or likewise you need to provide your email id. This thus fills up the inbox with numerous incoming mails.

It is important to delete Gmail emails otherwise it will bounce back the incoming mails. The bounced back mails cannot be retrieved and as a result, you will lose out the important mails.

Therefore, you should delete Gmail emails in bulk to make some room for new incoming emails and also to add/store new data into your contacts list, calendars and drive.

Step to Delete Gmail Emails

If you want to search the mail with a particular date then you can do so with search by date. There are some formats that can help you to search the specified search.

If there are certain emails that are of a specific date and are to be deleted, then you can type in the format: YYYY/DD/MM. For example 2021/01/01.

In case of the older mails before the date 1 January 2021 are to be deleted then you can use the format ‘before:2021/01/01’.

You can even search by how old the emails are. The format for such a query would be older_than:1y. Such a search would give you all the results for the mails which are older than 1 year. You can use ‘m’ for months or ‘d’ for days in place of ‘y’ for years in the format. In this way, the search can be customized according to the requirement.

In order to delete all such mails, you can click the check all boxes and click on ‘Search all conversations that match this search. Then, click on the ‘Delete’ button. This would delete all the mails that is matching with the criteria.

Delete Gmail Email by Size

If you want to search the mails with specific attachments then you can use the format ‘Has:attachment smaller:10MB’. This would show all the mails having the attachment smaller than 10 MB.

You may use the format ‘Has:attachment larger:10MB’. This would search all the files with the attachment larger than 10 MB.

After the search, you can select the searched emails and then delete them.

For refine a search, you can also look for ‘Advanced Search’. This would create the filtered search and give you the desired results.

The above are the search techniques that help to filter your search for emails and then delete them.

However, In order to delete Gmail emails in bulk manually, you can select only 50 mails in a page for deletion.

What if you have to delete more than 50 mails to create some space in the Gmail account?

Deleting only 50 emails will hardly have any effect on the storage space. In such a case, you need to delete more than 50 emails to generate some space.

Note: Before deletion of Gmail emails in bulk, it is recommended to take a backup first for future needs.

Methods to Backup & Delete Gmail Emails in Bulk

If you just want to take backup & then delete emails using the aforementioned solution, then you can take the help of Google Takeout.

Google Takeout is the feature provided by Google. It provides the backup of all the mailboxes or the other folders whichever is necessary. The backup ensures that the data is safe and can be used to refer to in future use.

Once the backup is taken then you can proceed with manual deletion of emails one by one.

However, it has certain limitations which are as follows:

1. Google Takeout is a tedious and lengthy process.
2. The export process may take several hours or days depending upon the amount of data.
3. The data might get lost during the export process.
4. The data gets exported in MBOX format only.
5. It does not provide the date and email filters to further refine the search.
6. It does not delete the emails after taking the backup.

Using Automated Tool For Backup & Deletion Task

To effortlessly backup your Gmail account data & delete Gmail emails in bulk, you can take the help of Best Gmail backup tool. It is a professional solution that provides ‘delete after download’ feature to backup emails and simultaneously delete them from the Gmail server. Once the process is complete you will have the backup of your data and all the emails will be deleted from your Gmail account.

For deleting particular folder emails or according to a certain date-range, then you can enable the Apply Filter option available inside the tool. Using this you can choose the particular folder and also set the date range for selective email backup.

Also Read: How to Migrate Gmail Emails to Outlook?

Some of the Prominent Features of automated tools are as follows:

1. It efficiently takes the backup of Gmail emails with the attachments.

2. It can save the emails in PDF format with the attachments inside it.

3. It provides a folder filter to select the specific data for export.

4. Email filter provides the selection of only specific mails.

5. Delete After Download helps to simultaneously take the backup and delete them from the server.

Final Thoughts

In the above blog, you have learnt the ways of searching the desired mails using the search technique and then manually delete them. Google Takeout helps to take the backup before manual deletion with certain limitations.

However, in the case of thousand emails, it becomes quite cumbersome to delete them one by one. So, here comes the role of automated solutions! It resolves our issue by taking the backup and delete Gmail emails in bulk from the server.