Outlook is one of the most popular email platforms used by businesses and individuals alike, offering a robust set of features for managing emails, contacts, calendars, tasks, and more. One common task many users need to export Outlook contacts to PST (Personal Storage Table) file. PST files are a type of file that stores a copy of your Outlook data, making it easy to back up, transfer, or restore contacts and other data.
If you’re looking to convert Outlook contacts to Outlook, this guide will take you through the entire process. In this blog, we’ll explain what a PST file is, why you might want to export your contacts to a PST file, and how to do it using different versions of Outlook.
What is a PST File?
A PST file (Personal Storage Table) is a file format used by Microsoft Outlook to store copies of your emails, contacts, calendars, and other data. PST files are typically used for backup or migration purposes, as they allow users to save all of their Outlook data in a single file.
When you convert Outlook contacts to PST files, you create a backup of your contacts that can be easily transferred to another Outlook account, restored to a new computer, or kept as a backup.
Why Export Contacts from Outlook to PST Format?
There are several reasons you may want to export your contacts to a PST file:
- Backup your Contacts: Having a backup ensures that you won’t lose your contacts in case of a computer crash, account issues, or other problems.
- Migrate to a New System: If you are switching to a new computer or Outlook account, exporting your contacts as a PST file makes it easier to import them into your new setup.
- Sharing Contacts: You can share your contacts with others by exporting them into a PST file and sending it via email or transferring it through other means.
Free Techniques to Export Outlook Contacts to PST File
- Launch Microsoft Outlook on your computer.
- Go to File in the top-left corner.
- Click on Open & Export.
- Select Import/Export from the options.
- In the Import or Export application, choose Export to a file and click Next.
- Choose the Outlook Data File (.pst) and tick Next.
- From the list of available folders, choose Contacts (or the specific contacts folder you want to export).
- Click Next.
- Navigate to the destination to save the exported PST file.
- Select the file name and hit Finish.
- The export process will begin, and once completed, the PST file containing your contacts will be available in the chosen location.
Limitations:
- Only contacts from the selected folder will be exported, not other mailbox items.
- Shared or delegated contacts might not be included.
- You can’t selectively export contacts from specific email accounts if multiple accounts are set up in Outlook.
- The exported PST file does not include contact distribution lists or certain custom fields.
Export Outlook Contacts to PST File Using Expert Tips
The PCVITA vCard Exporter Tool is reliable software designed to help users easily export their Outlook contacts to PST format. Whether you need to back up contacts or transfer them to another Outlook profile, this tool offers a straightforward solution.
It allows for the automatic conversion of Outlook contacts, preserving details like email addresses, phone numbers, and other essential contact information in a PST file. with this application, you can export Outlook contacts to CSV files. With its user-friendly interface, the tool ensures a hassle-free process for efficiently exporting contacts while maintaining data integrity.
5 Steps to Convert Outlook Contacts to PST Format
- Visit the official website of the Outlook Contacts Converter Tool.
- The tool will automatically detect your Outlook profile. If necessary, manually select the correct Outlook profile.
- Browse and select the contact folder you wish to export.
- In the tool’s export options, select PST as the desired file format.
- Optionally, specify the destination folder where the PST file will be saved.
- Select Export to start the export process.
- Wait for the process to complete. The tool will export the selected contacts into a PST file.
Conclusion
Here we have discussed the best way to export Outlook contacts to PST file in bulk with properties, complete details, and a step-by-step guide. We have also discussed the manual method and expert solution. Though the manual method is good, it also has some limitations and drawbacks.
So, we recommend you use a professional solution to convert Outlook contacts to PST in bulk. This tool offers a free demo version that allows users to explore its features and performance. We hope you found this article helpful.
