Are you tired of remove duplicates from PST file? Do you want to delete multiple duplicates PST? Don’t panic, here’s the solution. In this blog, you will learn about different ways to merge and remove duplicates in PST file.
A PST file is called a Personal Storage Table and stores all your Outlook mailbox data items such as emails, contacts, notes, and tasks. PST files are used as backups and can be easily restored in Outlook if the data is corrupted or deleted. .
As we all know, backup is he one of the main saviors for every user when he loses important data. Most backup files are created automatically by most email clients. One of them is Microsoft Outlook, which creates a backup file while running the Inbox Repair Tool Wizard. So, if the PST file is corrupted, the user can use this his BAK file to recover her PST file.
Usually when setting up a POP3 account in Outlook. Save all data like emails, contacts, calendars, tasks, notes, etc. in her PST file on her PC. So when backing up Outlook PST, if there are duplicate emails in the PST file, they will also appear in the .bak file.
Reasons Why Users Need to Remove Duplicates from PST File
As discussed above, you may face many problems or errors due to duplicate PST files. So in this section, we will discuss why duplicate files are created in the Outlook program and why it is important to remove duplicate files from PST files.
- You receive the same spam in Outlook from multiple companies, some of which send the same newsletter or email over and over again, resulting in duplication of inboxes.
- When a user selects the option to leave a message on the server, Outlook creates multiple copies of the same email.
- Outlook email is constantly synchronized with multiple copies of the same email.
- Third party antivirus software can also create duplicate emails in Outlook PST files.
How to Manually Delete Duplicates from Outlook PST Format?
There are several ways to delete duplicate Outlook PST files. Some of the best are mentioned and described below. So you can choose any method according to your needs.
Method: 1 Use the Import/Export Wizard to Remove Duplicates
Users can use the import/export feature to delete duplicate Outlook PST files. So, follow the steps listed below to complete the process.
- First, open Outlook and click on File Options >> Open & Export >> Import/Export Options
- Now Pick Import from another program or file from the Import/Export Wizard >>> Then Click Next
- After that, select Outlook Data File (.pst) and click the Next button
- Now click the Browse button to locate the .pst file and check the Don’t import duplicates >> Next option
- When all settings are completed, hit the “Finish” button
Method 2 – Remove Duplicates From PST File Using Cleaner Tool
Microsoft provides a cleanup tool to help you remove duplicate Outlook files.
- First, start Outlook
- After that, click on the Cleanup tool on the ribbon bar and expand it
- When you expand it, there will be three options, Clear Conversation, Clear
- Organize folders and clean up folders and subfolders
- Now, select the option to clean folders and subfolders
- Now, a dialog box will appear asking if you want to continue cleaning or cancel. Just click on the Clean Folder option
- Click the Settings option to go to the Deleted Items folder
- After clicking Settings, the Outlook Options window will open. Click the Browse button
- Now, select the deleted items and click the OK button
- After all the settings are done, click the Clean Folder option to remove duplicates from the PST file in Outlook.
Disadvantages of Manual Methods
All of the manual methods discussed above are only useful when there is very little mailbox data. However, if you have a lot of mailbox data in Outlook PST, you may encounter problems, such as not being able to determine the exact number of duplicate files in your Outlook mailbox.
Error messages like “Message was not cleaned up” started appearing while using the cleaning tool. Only emails that meet your clean and annoying criteria will be sent to the trash. So deleting PST duplicates is no longer an option.
Automatic Solution to Remove Duplicates from PST File
In the section discussed above, using the manual method can cause some errors. So, if you are looking for a simple and competent solution to delete duplicate emails in Outlook PST file, you can opt for an automated solution. SysTools Outlook Duplicate Remover Software is one of the modern applications that can easily remove all duplicates from a PST file.
Users can use this software to remove duplicates in multiple Outlook PST / OST / BAK files at the same time. And generate a report with all the details of the duplicate items after deleting the duplicate files in Outlook. The good thing about this tool is that after deleting Outlook duplicates, it only provides a report with all duplicate information.
Complete Steps to Remove Duplicates from PST File
- Download and Run Outlook Duplicate Remover for free
- Click “Add File” or “Add Folder” to open the PST file
- Select category to delete or remove duplicate emails, contacts, calendars, journals, tasks, and notes
- The software offers two options for removing duplicates: within folders and between folders
Choose a Desired destination location to save duplicate PST files
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- After selecting a date filter, the next step is to select an action to apply to the duplicates, such as permanently delete, move to deleted folder, move to folder, mark and mark as expired
- When the whole task is done, Hit on the Next button to start the duplication process
- When all the work is done, start the duplication process.
Conclusion
In this blog, we discuss mailbox size issues due to duplicate items in PST. Describes the manual method to remove duplicates from PST file. Although, because the manual procedure does not return satisfactory results. In this case, users can easily and safely delete duplicate emails in Outlook by using the best Outlook duplicate remover tool and third party tools like automatic solution. Duplicate items in Outlook, such as emails, notes, diary, contacts, calendar and tasks, etc. without destroying the data.
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