How to Save Mac Outlook Email as PDF? – Read

Most of the users look for ways to save Mac Outlook email as PDF but they do not find effective ways to do so. If you are also looking for a similar solution, then continue reading this blog.

PDF format is a versatile format and can be accessed using many applications. It is perfect for sharing data with other users since it occupies very little space. We can also secure this file using passwords and share it without worrying about data theft.

Users can choose either the manual or the automatic method to save the emails as PDF.

Manual Method to Save Mac Outlook Email as PDF

Saving the emails is not as difficult as it may seem and if you are looking for a free method, then you can surely go for this one. To continue, simply follow the steps given below:

1. Launch Mac Outlook and navigate to the email that you want to save as a PDF.
2. Now, double-click on this email & it will open up in a separate window.
3. From the top menu, click on ‘File’ and then select the ‘Print’ option.
4. A dialogue box will pop up, here, choose ‘Save As PDF’ from the drop-down menu.
5. In this next window that comes up, give this file a name & click on ‘Save’.

Smarter Way to Save Mac Outlook Email as PDF

If you wish to go for a seamless method that saves even the random OLM files lying on your computer, then you must try to convert olm files to any desired format including PDF. It is enriched with many advanced features such as:

• Can save all data items including emails as PDF.
• Save Mac Outlook email as a PDF file with its attachment.
• Maintains the folder stricture & integrity of data.
• Compatible with Mac Outlook versions 2019, 2016, 2011.
• Can apply date filter to selectively save the emails.
• Option to apply bates number, page layout & other settings.

Note: You can convert OLM file to PST on your Windows PC.

Step-by-Step Guide to Save Mac Outlook Email as PDF

1. The first step you need to take is to install the software on your system. Then, click on Add file(s) or folder to load the Mac Outlook emails in the tool.
2. Then, select those emails and click on PDF file format. After that, apply settings such as date filter, naming convention, etc.
3. Mention a location to save this file and click on the ‘Export’ button to begin the process.
4. Voila! You have successfully saved the Mac Outlook email as PDF.

Why is it better to use software than performing the manual method?

You cannot process orphan Outlook files without actually installing them. The software has an upper hand in this case which is flexible enough to provide you an environment to perform the task even without Outlook installation. Also, manually, you are restricted to save only one single file at a time, unlike the tool that processes multiple files together. Additionally, it becomes much easier to customize the process and the resultant files using the tool. 

Conclusion

In this blog, we explained two different ways to save Mac Outlook email as PDF. Users can choose either of them depending upon their requirements and circumstances. Using the tool, you can save emails from Mac Outlook 2016 conveniently without affecting data security.

Read Also : How To Change IP Address On MAC?