When importing a lot of data in MS Outlook, there is a lot of data duplication. However, when the data import is complete, users find it very difficult to remove duplicate email items from MS Outlook.
To help you easily remove duplicate files from MS Outlook, we have introduced an advanced PST removal tool that allows users to remove all duplicate files from Outlook PST files. information.
But first, tell us how this duplication causes problems.
What are the Problems Caused by Duplicate Outlook PST Files?
There may be a problem with duplicate files in Outlook. These problems are mentioned below;
- Confusion: If there are multiple Outlook PST files, multiple duplicates can be created. If the user wants to select a specific file, he can interact with the file.
- Space: If there are many duplicate files, more space is needed. This requires cloud storage and incurs costs.
- Improve Outlook File Size; The Outlook application may be slow due to the amount of duplicate files, which may affect business productivity. It takes a long time to access and reply to new emails.
- Set Up Outlook on Your Exchange Server: When you set up your Outlook files with Exchange Server, duplicate items increase the size of your Exchange/Office 365 mailbox.
Therefore, it is necessary to remove all copies of MS Outlook.
- Reason for Repetition
This is because there are many possible reasons why Outlook emails are duplicated. this is why it repeats.
- Incorrect Configuration
Improper policies can cause confusion when users receive new email. This leads to duplicate emails.
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If the mailbox is not updated regularly, the files will not sync and result in duplicate files.
- Error Setting Up Account
Having the same account on different devices will result in duplicate syncing of received messages.
- Invalid Email Address
If you create an account in Outlook and the mail is not configured correctly, you may receive the same emails and messages over and over again.
Problems
Business problems with the email server also affect Outlook products. A configuration error in Microsoft Outlook is handled when two or more “remove copy here” rules are applied to certain email messages.
Making multiple copies of a message for any reason affects the productivity of Microsoft Outlook, so get rid of Outlook duplicates!
Remove Duplicate Email Items from MS Outlook – Manually
To remove duplicate files manually, users must follow certain rules or procedures;
- Proper Preparation
Check that Outlook policies are set correctly. If the rules are wrong, it causes confusion among users. Adjust the rules accordingly. Ensure that only one Outlook application event is active. Use Task Manager to disable other Outlook.exe settings.
- Always select “Don’t import duplicates” when importing
When importing Outlook PST file items using the Outlook application’s Import/Export feature, you should ensure that the “Do not import duplicate items” option is checked.
- Set the Mailbox Update Frequency
You should increase the frequency of updates. Start Outlook and open Send and Receive. Now choose to show the group sent or received. Now adjust the price after 15-30 minutes.
- Clean your inbox
Outlook includes many programs and add-ins that can help you easily filter out emails. Follow the steps below to clear your inbox:
- Start Outlook
- Select the mailbox folder
- Select Home > Delete. Now set the following settings
- Clean Chat deletes and removes duplicate chat messages
- Delete Folder removes duplicate emails from all folders
- Remove Folders and Subfolders cleans duplicate folders and subfolders
- Right-click the Deleted Items folder and click an empty folder where the email will be permanently deleted.
Automatic Solution to Remove Duplicate Email Items from MS Outlook 2021, 2019, 2016, 2013
In some cases, manual efforts are not sufficient to remove duplicate messages from PST files. For example, if you have a lot of emails in your inbox, you can’t delete them all quickly using the manual method. Also, the cleaning tool sometimes fails to remove all duplicate emails from the Outlook PST file.
So, in this case, you should try a third-party solution like SysTools Outlook Duplicates Remover Software. But do you think we recommend this tool to remove duplicate emails from Outlook? As this tool combines powerful features with a simple user interface, it is the most reliable software. It can also remove duplicate messages from Outlook OST and BAK files. In addition, it removes duplicates from severely damaged, password-protected PST files without losing data integrity.
Remove Multiple Duplicate Email Items from Outlook in Few Steps
- First, Download and Launch Outlook Email Duplicates Remover
- Now click Add File or Add Folder to Upload Outlook PST files
- Then select the first radio button to remove duplicates in the folder separately from other PST files, or the second radio button to remove duplicates in the folder. Then click Next
- Now click on the Change that we choose the target to save the generated data
- When you have completed all the operations, click Next to start the process.
Conclusion
Email recovery is not good for Outlook PST because it can cause many problems in managing Microsoft Outlook such as file corruption, program problems and many other problems. Therefore, it is important to eliminate repetition. So, in the above blog, we discussed the best methods to remove duplicate email items from MS Outlook.