Save OneDrive Files Locally In Easy and Simple to Use Steps

In the modern age, cloud storage is becoming an integrated part of our life more than ever. One of the top cloud service providers in the industry is Microsoft with its OneDrive service. This cloud storage for Office 365 users is used to store documents and files and is also sometimes used like a SharePoint. But in some cases, the user might need to save OneDrive Files locally in their system. 

In this article, we are going to talk about how you get an Offline copy of your OneDrive files locally onto your system. We will be going through 2 methods, one using a professional and another using a manual method. 

How to Download OneDrive Files Locally? 

There are a lot of reasons why a user wants to get their files locally on their system. Some of the most commonly seen ones are as mentioned below. 

To Free up Space on OneDrive: One of the most common reasons why users want to move their data out of OneDrive is to free up more space on their OneDrive account. OneDrive offers a variety of plans with various storage options. But even then there still is a store limitation and people eventually fill out their drive storage. In a situation like the users might want to save their OneDrive files locally so that they could free up space on their drive and at the same time have a copy of it locally on their system. 

For Alternative software: In some cases, the application/software that opens the file in OneDrive might lack a feature, or doesn’t open the files properly. In such a case the user might want to download OneDrive files locally on their system so that the user can use the software they prefer to open the file. 

Also read: How to Convert Windows Live Mail to MSG?

How to Save OneDrive Files Locally?

Mainly there are 2 types of methods we use. One is by using a manual process and the other one is by using a professional tool. 

Let us first look into the manual method.

Steps to Download OneDrive Files Locally Using  Manual Method

To follow through using the manual methods users have to follow the steps mentioned below.

• Open the OneDrive application. 
• Click on the file tab on the left top corner. 
• After that select all the file types you want to save locally. 
• Then select the folders that you need to download. 
• After selecting the desired items click on the download button. 

The downloaded data will be in a ZIP compressed format. Once the download is completed the user can extract the file and access the files. 

Limitations of Manual Method 

The manual method to save Outlook files locally has limitations. Some limitations of the manual method are given below. 

• There is a high probability that the downloaded files will have an error text file simply if the user has selected One Notes along with the other data to download.
• Size Limitation:  There are size limitations while downloading the files from OneDrive. The users can only download 10,000 files in a single request. The size limitation for every single file is 15GB. While downloading in batches the complete size must be less than 20GB. 
• The hassle of Manually Downloading every file: From the above point we have seen that there are size limitations for every download request that is sent. Hence if the user wants to download a huge set of files then they will have to manually download each file individually from OneDrive.

Steps to Save OneDrive Files Locally Using Professional Tool?

As we have seen in the above section using the manual method has its set of limitations. Professional OneDrive Backup Tool overcomes all the limitations of the manual method and makes it easier to save OneDrive files locally. 

• Press on the link above download and open the tool. And Choose Office 365 as the source and Outlook as the destination.
  
  
• From the Workload selection, check on the document option. 
• If required the user can apply a date filter to download OneDrive files only within that time period.
  
• Enter the account credentials in the next screen and validate the permissions.
   
• The tool offers an option to add or remove extensions to the file that are downloaded. Select according to your need. 
• The tool also provides an option to schedule a backup on a regular basis. Configure according to your needs. 
• Select the path that you want your file to be downloaded into and click on the start button.
  
  

Conclusion 

In the article, we have talked about how to save OneDrive Files Locally on your system. From the above section, we have seen that using the manual method has its limitations. Hence we recommend using the above-mentioned tool to easily and seamlessly download OneDrive files locally to your system.