One of the most asked queries on the Internet is what is the difference between SharePoint list and SharePoint library. So, today we will clear this doubt permanently. If you are working in organizations having the Office 365 suite, then you are dealing with the SharePoint site regularly. SharePoint sites are created to manage the content of the organization. These are used to manage the files and track the work progress of the team. The sites are managed by the SharePoint admin in the organization. Major components of the SharePoint are Lists and Libraries. Let’s discuss the SharePoint list vs SharePoint Library.
The SharePoint lists are used to store the data in a tabular format. The data is storing in the rows and columns. The lists are highly customizable and ready to adapt to the changes as per the requirement. There are different types of SharePoint lists available to manage the content efficiently.
1. Structured Data Management
One of the main advantages of the SharePoint list is the data management in the structured format and customization. Due to the customization of SharePoint, you can divide the tasks easily between the team members. For example, if you need to create a task list and assign it to multiple team members. Then you can prepare a complete list and make different columns by naming the tasks assigned to you, status, due date, and so on. Due to the customizations in SharePoint, you can add multiple designs to the lists to make their interface better.
2. Easily Integration
The SharePoint list is easy to integrate with other Office 365 apps such as Word, Excel, and many more. For example, you can create a SharePoint list of all the notices sent by the admin. Then you can also integrate it into the Excel sheet and make it automated so that every user gets the pushed notification when any notice is added to the SharePoint list.
3. Permission and Security
The SharePoint lists support the permission so that any non-permitted user cannot access the list. For example, if the HR has prepared a SharePoint list storing all the details of the employee. The list can be permitted to be accessed for limited users only.
Different types of SharePoint sites are used to store the content. Some of the major types of SharePoint sites are:-
- Issue Tracking List – The issue tracking list stores the logs, and errors that occurred in the organization. It helps to document the issues for further use.
- Recruitment Tracker – HR department manages this list to prepare the complete curriculum for the recruitment process such as the training period, training procedure, and so on.
- Travel Request – In the travel request SharePoint lists all the details related to the travel including as travelling budget, location, and many more.
The SharePoint library is used to store the documents and folders. It is similar to the directory but has multiple advanced features. It allows you to store the different types of files and folders.
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Key Features
1. Document Management
With the help of the SharePoint library, you can manage the document in one place. The documents can be accessed whenever required by the permitted users only. Due to this, the team members easily collaborate on the files related to the project.
2. Check-in/Check-out
The SharePoint libraries allow the check-in options or check-out of the document. By using the check-out option you can protect the files from other users so that they cannot edit this simultaneously.
3. Integration with Office 365
It is also highly integrate with the Office 365 apps. You can save those files in OneDrive for business and edit them as per the requirements.
Let’s know some of the major types of SharePoint libraries to find the SharePoint list vs SharePoint library.
1. Document Library
It is used to store all the documents of the SharePoint sites such as Word and Excel files. It supports version control.
2. Site Asset Library
The site asset library is used to store reusable files such as audio, video, and images. It is the centralized location to store all the data in one place.
3. Style Library
It is responsible for the styling of the SharePoint sites using the CSS. It stores all the files related to the styles and themes of the site.
There are several cases when you need to migrate SharePoint site to another site in Office 365. But the question arises how? Let’s see the solution.
You can choose the SysTools SharePoint site migrator to migrate the SharePoint sites to another platform. This is a proficient tool to move the SharePoint site to another site without any error. This tool has all of the modern features for efficient process. You do not need to be good at the SharePoint technicalities to operate this tool. This tool is easy to operate. Follow the below steps to complete the process.
Step 1. Download and choose the source & destination platforms.
Step 2. Select the site data for migration.
Step 3. Complete the Source and Destination credentials.
Step 4. Load the users and sites and start migration.
Conclusion
Through this write-up, we have explained the complete difference between the SharePoint list and libraries. You can read the article and clear your doubts about the list and libraries. One of the challenging tasks of migrating the SharePoint site to another site with its solution is also explained in a detailed manner. Hence the query of SharePoint list vs SharePoint library is resolved.